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Open access

Open Access information for all scientific staff

General requirements from the research councils and foundations:

The grant holder is now requested to parallel-publish a digital version of the final, peer-reviewed scientific article which has been accepted by a scientific journal. All papers that are of full or part financing by the research councils and foundations must be parallel-published in an institutional or subject-specific repository. Further, it is required that this kind of publication is documented when reporting back to the research councils and foundations. For more details, check the link above.

Recommended procedure:

Upon acceptance (or in advance!) check the journal’s open access policy. Scientific journals have been graded according to their OA policy in the RoMEO system (www.sherpa.ac.uk/romeo/) and we have made a list of the most frequently used journals at the department including their RoMEO color (see attached file, Journals_2008-2012_RoMEO.pdf). For yellow and white journals with 5 or more publications, information on publication policy is included.

Green refers to journals where the author can archive pre-print and post-print or publisher's version/PDF. Blue refers to journals where the author can archive post-print or publisher's version/PDF. Journals marked in yellow allow archiving of the pre-print (i.e. pre-refereeing) version. White refers to journals where archiving is not formally supported.

The minimum requirement from the research council and foundations is the post-print version i.e. the final draft post-refereeing.

  1. If your journal is marked blue or green on the list, you will just need to make the article publicly available in the university’s digital Open Access (OA) repository. This is done when importing your article to PURE. Here you can attach a full-text file of the publication (post-print or publisher's version/PDF when possible) which will then be placed in the OA repository.
  2. If your journal is marked yellow on the list, the post-print version is not immediately available. This could be because the journal requires a 6 months embargo before publishing. In this case, the article can be published via PURE as described above BUT with the restriction that it is not made public before the 6 month embargo period (this function is available in PURE). If the journal requires an embargo period longer than 6 months or have other specific constraints that do not comply with the requirements from the research councils and foundations, you will need to write the editor. You can use the draft letter and appendix for publication agreement available on the websites of research councils and foundations in Danish and English (https://ufm.dk/forskning-og-innovation/samspil-mellem-viden-og-innovation/open-access/artikler/open-access-i-rad-og-fonde).
  3. If your journal is marked as white on the list, neither pre- nor post print is immediately available. In some cases the post print will be available following a 6 month embargo period and the procedure is as described above. Other constraints that do not comply with the requirements from the research councils and foundations, requires that you contact the editor (see 2. above).
  4. If your journal has no marking or is not on the list, check the journal website for further information and contact the Editor as described above.

Pleas notice that:

  • It is the grant holder’s responsibility that no copyrights are violated
  • Yellow and white journals may have specific restrictions /conditions. Always check the journal’s website for details
  • If a journal refuses to allow parallel publication you can still publish your paper as long as you can document that you have been in contact with the editor regarding this matter.
  • Several journals have the option “paid Open Access” but these extra charges are not covered by the research councils and foundations.

If you have any questions, comments or worries please don’t hesitate to contact Mette Kirkegaard (metteki@mb.au.dk).