The host of the speaker has the following tasks:
- Informs the speaker about the best way to travel to Aarhus (possible airports, airport bus, train, how to get to the hotel, etc.). Only in special cases, taxi transfers can be arranged to/from the airport.
- Asks the speaker to send title, abstract and a photo for the poster invitation which is then forwarded to Rikke Mie Rahbek no later than a month before the lecture
- Informs the lecturer about the PhD Discussion Forum (and is present during the session)
- Asks the lecturer to submit proposals for one review and one recent scientific paper for use in the PhD session (must be forwarded to Rikke Mie Rahbek no later than a month before the lecture)
- Introduces the guest at the start of the lecture
- Treats the guest to lunch in one of the AU canteens on the day of the lecture (you may invite 2-3 people to join). Send the receipt and names of the people dining to Rikke Mie Rahbek who will then sort it out in RejsUd
- Books a restaurant and invites the guest and 2-3 other relevant people for dinner, max 800,- pr person incl. drinks. Send the receipt and names of the people dining to Rikke Mie Rahbek who will then sort it out in RejsUd
- Finds relevant researchers at MBG or anyone who wishes talk to the guest and possibly invite him/her to dinner
Rikke Mie Rahbek
- Books an auditorium for the lecture and subsequent PhD Discussion Forum
- Sends out calendar invitation in good time
- Makes a poster with the abstract and sends out to the department (including a reminder on the day)
- Books hotel for up to three nights
- Makes sure to generate link for reimbursement form (REEX)
- Advertising on info screens a week before the talk
- Orders coffee and cake for the break between lecture and PhD-session
- Makes sure the host gets a present to hand over to the speaker
